Filed Documents: Deeds, Transfers and Leases Referred to in the Register

What filed documents are

A title register is deliberately brief. Rather than reproduce every deed in full, it refers to them: an entry might note that the land is subject to covenants contained in a conveyance of a particular date, or that the title is a lease made between named parties. Where a copy of such a document is held against the title, it is known as a filed document.

Filed documents matter because the register entry alone often does not tell you what you need to know. An entry may confirm that covenants exist without setting out their wording, or note a right of way without its exact terms. The filed document is where the detail lives.

Common examples

• Conveyances — older documents that transferred land before registration, often the source of restrictive covenants.
• Transfers — documents transferring registered land, which may impose or reserve rights.
• Deeds — deeds of grant, deeds of easement and similar documents creating rights over land.
• Leases — the lease under which a leasehold property is held. See our dedicated lease copy page.

Availability is never guaranteed

Not every document mentioned in a register is available as a copy. Some were never filed, some are held only in part, and some older documents no longer exist. Whether a particular document can be obtained has to be checked against the title itself — which is why we handle filed documents as enquiries rather than fixed-price orders.

How a filed document enquiry works

1. Contact us with the property address or title number and, if you have it, the register entry that refers to the document.
2. We check whether the document appears to be held and can be copied.
3. We send you a quote. Nothing is charged until you accept it.
4. If you accept, we retrieve the copy and deliver it as a PDF through a secure link.
5. If the document turns out not to be available, we tell you and you pay nothing for it.

Start with the title register

If you have not seen the register yet, order a copy of the title register first. It shows which documents the title refers to, which is exactly the information we need to check availability — and it may answer your question by itself.